Retirement and Savings Analyst

At Ball, integrity and trust are the foundation of who we are. Guided by our core values—"We Care. We Work. We Win.”—we create a culture where every voice matters and every idea drives progress.  

Together with our global employees, customers, and partners, we’re turning bold sustainability goals into reality and shaping a future we can all be proud of. 

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Primary purpose of the position:

Administers qualified and non-qualified defined benefit pension plans, Defined Contribution 401k plans, Deferred Compensation and Employee Stock Purchase Plans (ESPP) for US Salaried, Union and Non-Union Hourly full-time and part-time employees. Accountable for all administrative functions for Ball’s qualified plans and regulatory guidelines to maintain qualified plan status.  Also performs administrative functions for Ball’s non-qualified plans, as well as Canada defined contribution plans. Serves as subject matter expert in the department for all aspects of administration, including acting as a liaison with outsourcing vendor, researching historical/legacy benefits and applicable administration practices.

Essential Responsible Areas:

• Accountable for administering Ball’s various retirement and savings plans.
• Maintains knowledge of all plan rules and historical exceptions in order to validate benefit system data, calculate benefits, and provide information.
• Responsible for administration of qualified domestic relations orders.  Notifies internal and external parties when notified of death and processes death distributions.
• Works closely with management, human resources colleagues, employees, retirees and third party vendors to provide day-to-day business support for administrative policies and benefit issues.
• Designs and generates retirement reports for management on a monthly basis or as requested.
• Maintains logs to ensure compliance and provides statistical analysis to management.  Coordinates with and communicates to management all escalated retirement issues.
• Supports union negotiations by coordinating cost of plan changes with actuary; works with internal departments and actuary/administrator to implement negotiated changes.
• Responsible for data preparation and transmission to third party vendors for plan valuation and nondiscrimination testing; researches and resolves all data issues, and communicates results.
• Facilitates retirement appeals within plan and regulatory guidelines.  Analyzes and communicates retirement appeals to management.
• Responsible for the preparation and distribution of annual pension statements and all required notices.
• Owns process to completion of annual benefit plan audits and completion of other regulatory reporting such as Form 5500s.  Maintains Summary Plan Descriptions.  Performs corrections to plans as necessary.
• Provides Payroll Department with information necessary to initiate SERP payments and monitors to be sure paid correctly.
• Responsible for salaried Canadian DC plan administration including reconciliation of deferral elections, transmission of deferrals to vendor, funding, change/addition of deferrals by participant, resolution of data issues, correction of errors, compliance, participant and HR communication and any requested reporting.
• Responsible for administration of Deferred Compensation plans, including enrollment events, contribution processing, distribution coordination and issue resolution
• Overall responsibility for day-to-day management of the Employee Stock Purchase Plan (ESPP), including oversight of integrations and activity between the Company and the vendor, maintenance of plan documents and employee education material and issue resolution.
• Responsible for communications and promotion of Ball’s retirement and savings programs
• Acts as a liaison between the company, trustee, record-keeper and other organizations/agencies; ensures that the costs/quality of services provided are of appropriate level.
• Develops communication and training materials to promote plans’ values and employee understanding.
• Responds to employee questions regarding final benefits, form of payment options, calculations and plan rules.
• Develops and assists in the creation and review of benefits communications and presentations for employees and management.
• Implements plan or regulatory changes and participates in development of participant communication.
• Leads continuous improvement plan of internal administration process and practices
• Coordinates process improvement projects and acts as lead or co-lead for all major benefit plan changes, vendor changes or software changes.
• Interfaces with IT to design and implement system solutions to maintain data accuracy, plan compliance, and facilitate retirement administrative functions.
• Owns execution of plan amendments and governance processes (e.g. resolutions) as they relate to retirement and savings programs.  Prepares presentations and attachments for Ball’s benefits committees.
• Assists with a variety of ad hoc projects as they arise (e.g., Total Rewards statements, billing issues, benefit communications, complicated employee benefits issues) and data analysis for presentations and reporting.
• Researches, analyzes and responds to management, HR professionals, plant or division leadership, employees, retirees, attorneys and third party provider inquiries as they relate to the plans, plan data, or benefits.
• Access to the Protected Health Information (PHI) of plan participants, as defined by the Health Insurance Portability & Accountability Act (HIPAA) privacy rule, may be necessary to perform these duties. Required to participate in privacy training and retraining and comply with HIPAA regulations and obligations with respect to PHI.
• Participates in the analysis, plan design and implementation of pension programs due to acquisitions, mergers and divestitures or plant closures.

Professional & Education Qualification:

• Bachelor's degree or an equivalent combination of education and/or experience 
• Job related experience for 3-5 years minimum with defined benefit and defined contribution plan administrations
• Certifications/Licenses/Other:  CEBS or ASPA desired

Knowledge:

• Ability to apply standard evaluation, selection, and substantial adaptation and modification of retirement and savings plan techniques, procedures, and criteria.
• Working knowledge of computer systems and software to support pension and savings administration, reports, and troubleshoot data issues.
• Solid working knowledge of the following areas: Qualified benefit plans, administrative principles, practices, and procedures, federal benefits rules and regulations, e.g. ERISA, HIPAA, and company policies, procedures and products.
• Must be able to work with and understand data and computer systems.