Executive Assistant

This position will be posted for a minimum of 3 days and will remain open until filled or adjusted based on the volume of applicants.

Further your career at Ball, a world leader in manufacturing sustainable aluminum packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe!

Ball is thrilled to receive Newsweek's 2023 Top 100 Global Most Loved Workplace award! As a sustainable product leader, we have over 16,000 global team members. From endlessly recyclable aluminum cans, and cups, to aerosol bottles, our goal is to contribute to a better community, society, and world.

Primary purpose of the position:

Responsible for providing administrative support to the assigned department in order to maintain the efficient operation of the department and the administration of a broad range of activities related to the general business operations of the department.  Performs a variety of administrative functions, which may be specific to the department assigned.

Essential Responsible Areas:

• Maintains a close and highly responsive relationship with the activities of executive management and other members of management in the department.
• Provides administrative support to the assigned department.
• Assists in the preparation, maintenance, and administration of the department budget and other financial reports.
• Responds in executive’s absence to refer requests for action or information to the appropriate staff member if needed, and decides if executive should be notified of important or emergency matters.
• Performs a variety of receptionist duties:  escorts visitors, answers, directs, screens, and places telephone calls for the department, assuring that all receive efficient and courteous service.  May be required to back up others to ensure telephone coverage.
• Schedules appointments, monitors changes and cancellations, maintains and updates calendars as needed.
• Coordinates meetings, conference calls, and food service as required.
• Orders, replenishes, and maintains office supplies, stationery, business cards, and miscellaneous supplies for the department.
• Sorts, distributes, and sends incoming and outgoing facsimiles and mail.  Maintains a timely system and logs as required.  May act as key operator for department fax machine(s).
• Originates travel, ground transportation, and accommodation reservations.  Maintains logs and acts as a contact point/liaison when needed.
• Responsible for updating the travel and expense reports for senior management.
• Responds to queries or requests from other departments or external sources.
• Makes photocopies and transparencies.  May act as key operator for department copier(s).
• Originates and maintains filing system and provides filing and retrieval service, including filing updates in manuals.  Pulls old files out of system, clears out, logs, and sends to archives.
• Composes, logs, edits, compiles, calculates, reviews, types, copies, and distributes various reports, forms, contracts, memos, graphs, worksheets, presentations, and correspondence using a computer.
• Cleans out computer files/directories regularly.  Updates system defaults and glossary directory with current forms and terms for the department.  Includes logging and sending computer files to archives.

Position Requirement & competencies:

• Broad training in a related field usually acquired through high school; or work-related experience
• Job related experience for 3 year(s) minimum 

Skills:

• Ability to apply standard evaluation, selection, and substantial adaptation and modification of standard administrative techniques, procedures, and criteria.

Knowledge:

• Working knowledge of the following areas:
  • English language including spelling, grammar, vocabulary, and punctuation
  • Office procedures
  • Company practices and procedures
  • Computerized word processing and spreadsheet programs

Compensation & Benefits:

• Hybrid On-Site Work Environment: Based in Colorado, this position requires regular in-person engagement by working on-site for three (3) or more days per work week (with core collaboration days of Tuesday, Wednesday and Thursday). [Travel and local commute between Ball locations and other possible non-Ball locations may be required.]
• Hiring Salary Range: $58,400 - $83,540 (Salary to be determined by the applicant’s education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.)
• This role will be eligible to participate in the annual incentive compensation plan.
• Ball includes a comprehensive benefits structure, Go to our career site and click "Total Rewards" to learn more.

When submitting your application to Ball, we encourage you to emphasize your skills, experience, and qualifications that align with the role. Under Colorado, California, Connecticut, Minnesota, and Pennsylvania law, you have the right to exclude or redact age-related details—such as your date of birth, school attendance dates, or graduation dates—from your resume, cover letter, CV, or other supporting documents (e.g., transcripts, certificates). 

Ball Corporation is proud to be an Equal Opportunity Employer. We actively encourage applications from everybody. All qualified job applicants will receive consideration without regard to race, color, religion, creed, national origin, aboriginality, genetic information, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, veteran status, age, political affiliation or any other non-merit characteristic. 

When you join Ball you belong to a team of over 16,000 members worldwide. Our products range from infinitely recyclable aluminum cans, cups to aerosol bottles that enable our customers to contribute to a better world.

Each of us has a deep commitment to diversity and inclusion which is the foundation of our culture of belonging.

Everyone at Ball is making a difference by doing what we love. Because what we create may change, but what we will always make is a difference.

Please note the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.
No agencies please.

Job Grade: Global Grade 8