Sr Administrative Assistant

Further your career at Ball, a world leader in manufacturing sustainable aluminum packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe!

Ball is thrilled to receive Newsweek's 2023 Top 100 Global Most Loved Workplace award! As a sustainable product leader, we have over 21,000 global team members. From endlessly recyclable aluminum cans, and cups, to aerosol bottles, our goal is to contribute to a better community, society, and world.

Position overview: 

As the Sr Administrative Assistant you will provide support to the Plant Manager. 

Key responsibilities include:

•  Responsible for adhering to quality standards and legal obligations defined in the Ball management system concerning occupational safety, environment, hygiene, and quality. 

•  Contribute to the sustainability of Ball’s 5 core values.

•  Coordination and monitoring of employee organizations and corporate social responsibility projects.

•  Assist in collecting intern candidates, conducting interviews and selections, and facilitating their entry processes.

•  Control of subcontractors' Social Security notifications and payments.

•  Organize travel arrangements: handle visa, ticketing, and accommodation processes.

•  Monitor and control cleaning, catering, security, and transportation services.

•  Budget and monitor office supplies and expenses: including kitchen expenses, ensuring compliance with budgets, and tracking orders.

•  Administrative management of auxiliary services: such as taxis, shuttle services, meals, security, and cleaning.

•  Provide administrative support: assist the factory manager by following and facilitating their work plan.

•  Organize visitor arrangements.

•  Manage training, meeting, and event operations.

•  Monitor onboarding processes: ensure the seamless start of new team members and prepare the onboarding kit.

•  Prepare, publish, and update monthly work schedule for the management team.

•  Organize internal and external communication for visits, audits, and necessary organizations: Ensure announcements are made through designated channels.

•  Monitor the quality, preparation, improvement, and cleanliness of meeting rooms.

•  Collect factory main reports and performance indicators on time: ensure communication follows management-determined plans.

•  Implement cost-related improvement projects: increase efficiency and reduce costs by tracking expenses related to travel, stationery, and kitchen supplies.

What are we looking for? 

•  University graduation in relevant fields

•  Minimum 3 years of experience as an Executive Assistant

•  Proficiency in English

•  Effective interdepartmental communication skills

•  Skills in presentation, representation, and hospitality
 

Ball Corporation is an Equal Opportunity Employer. We actively encourage applications from everybody, regardless of gender, age, ethnicity, faith, ability, or orientation.

When you join Ball you belong to a team of over 21,000 members worldwide. Our products range from infinitely recyclable aluminum cans, cups to aerosol bottles that enable our customers to contribute to a better world.

Each of us has a deep commitment to diversity and inclusion which is the foundation of our culture of belonging. Everyone at Ball is making a difference by doing what we love. Because what we create may change, but what we will always make is a difference.

Please note the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.

No agencies please.